Fleet Maintenance & Service Coordinator

Key Responsibilities A. Vehicle Maintenance & Coordination Coordinate regular servicing and maintenance of all company vehicles across different branches. Prepare and implement preventive maintenance schedules for every vehicle. Ensure timely engine oil changes, filter replacements, brake inspections, tyre checks, battery maintenance, and other routine services. Follow up with branch managers and drivers to ensure vehicles are serviced on schedule. Coordinate breakdown repairs, emergency maintenance, and accident-related repairs. Minimize vehicle downtime through proper planning and timely follow-ups. B. Fleet Records & Documentation Maintain individual vehicle logbooks and complete maintenance histories. Maintain records of vehicle registration, insurance, roadworthiness certificates, and other statutory documents. Record all servicing dates, mileage, repair details, spare parts replaced, and maintenance expenses. Maintain a centralized vehicle maintenance database for all

Diploma or certificate in Automobile Engineering, Mechanical Engineering, or a related field preferred. Minimum 3–5 years of experience in automobile maintenance, truck maintenance, or fleet management. Good technical knowledge of cars, pickups, delivery vans, and heavy-duty trucks. Experience coordinating vehicle servicing and repairs with multiple garages and service stations. Knowledge of preventive maintenance schedules and vehicle inspection procedures. Good knowledge of Microsoft Excel, Word, and maintenance record management. Valid driving licence is an added advantage.

Excellent coordination and follow-up skills. Strong organizational and record-keeping abilities. Good communication skills to deal with branch managers, drivers, and service stations. Ability to plan and manage multiple vehicles across different locations. Cost-conscious approach to vehicle maintenance and repairs. Proactive approach to identifying and preventing mechanical problems. Willingness to travel to different branches when required.