Job Vacancy

Responsible for providing administrative and organizational support to ensure the smooth operation of an office or organization. Common responsibilities include: Managing correspondence – Receiving, sorting, drafting, and responding to emails, letters, and phone calls. Scheduling appointments – Organizing meetings, maintaining calendars, and reminding staff of important events. Preparing documents – Typing reports, letters, minutes, presentations, and other office documents. Maintaining records – Filing documents, updating databases, and keeping accurate records. Taking meeting minutes – Recording discussions, decisions, and action points during meetings. Handling visitors – Greeting clients and visitors, answering inquiries, and directing them appropriately. Managing office supplies – Ordering and maintaining stationery and other office materials. Coordinating communication – Acting as a link between management, employees, clients, and external organizations.

Minimum of secondary/high school education; diploma or certificate in Secretarial Studies, Business Administration, Office Administration, or a related field is an advantage. Basic knowledge of office administration and procedures. Good command of written and spoken English. Ability to use computers and common office software. Previous administrative or secretarial experience is an advantage. Ability to maintain confidentiality. Good organizational and record-keeping ability. Ability to work independently and as part of a team. Willingness to learn and follow organizational policies and procedures. Essential Skills Communication skills – Ability to communicate clearly and professionally. Organizational skills – Ability to organize documents, meetings, schedules, and activities. Computer skills – Proficiency in Microsoft Word, Excel, email, internet, and document management. Writing skills – Ability to prepare letters, reports, notices, minutes, and official correspondence.