Greater Accra, Kwashieman, 1 day ago
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Personal Assistant Wanted Urgently
Company Name
Hills Universal Dental and Medical Services
Job Type
Full-Time
Career Level
Middle
Application Deadline
OPEN TILL FILLED
Responsibilities
1.Manage the CEO’s calendar, appointments, meetings and daily schedule.
2.Coordinate meetings, prepare agendas and take accurate minutes.
3.Handle emails, correspondence, documents and confidential information.
4.Prepare reports, presentations, letters and other business documents.
5.Follow up on tasks, meetings, projects and commitments assigned by the CEO.
6.Coordinate communication between the CEO, staff, clients, hospitals, suppliers and business partners.
7.Arrange travel, accommodation and itineraries when required.
8.Conduct research and prepare briefs to support the CEO’s decision-making.
9.Maintain organized physical and electronic filing systems.
10.Assist with personal and professional administrative tasks as required.
11.Monitor deadlines and ensure important matters receive timely attention.
12.Perform other duties assigned by the CEO.
Requirements & Skills
1.Microsoft Word, Excel and PowerPoint proficiency.
2.Email and calendar management.
Excellent communication and correspondence skills.
3.Meeting coordination and minute-taking.
4.Research and report writing.
5.Filing and record management.
6.Time management and multitasking.
7.Professional telephone and WhatsApp communication.
8.Attention to detail.
9.Discretion and confidentiality.
10.Initiative and ability to anticipate the CEO’s needs.
11.Strong interpersonal and relationship-management skills.
Minimum Qualification Requirements
1.Minimum: HND or Diploma in Business Administration, Management, Secretarial Studies, Office Administration, Public Administration, or a related field.
2.Professional certification in Executive Assistance, Secretarial Studies or Office Administration will be an advantage.
3.Additional training in Microsoft Office, project management or business communication is an added advantage.
Minimum Experience
1 year
Hills Universal Dental and Medical Services (HUDAMS) is seeking a highly organized, proactive and professional Personal Assistant to the CEO to provide comprehensive administrative, organizational and executive support.
The successful candidate will work closely with the CEO to manage schedules, coordinate meetings and communications, follow up on business activities, prepare documents and ensure that important tasks and commitments are handled efficiently and on time.
The ideal candidate must be trustworthy, discreet, detail-oriented and capable of working in a fast-paced environment while handling confidential business and personal information.
GH₵ 1,500 - 2,000
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